Senior Administrative Assistant

Position: Senior Administrative Assistant

At Nexteer, our strength lies in the diversity of our team—each member contributing unique backgrounds, experiences, and aspirations. We believe this diversity fuels our innovation, broadens our perspectives, and propels our collective growth.

For over a century, we’ve been innovators in the automotive industry.  Our vision is clear - we are a global leading motion control technology company accelerating mobility to be safe, green and exciting. Our unwavering commitment to Quality, Collaboration, Integrity, and Accountability guides us as we solve motion control challenges for our global customers. If you’re ready to join a dynamic team that drives change and makes a difference, Nexteer welcomes you! 

About the Role:

We are seeking a highly organized, proactive, and professional Senior Administrative Assistant to provide executive-level administrative support within our Engineering organization. In this role, you will help keep day-to-day operations running smoothly by managing calendars, coordinating meetings and travel, supporting purchasing and expense processes, and serving as a trusted point of contact for leaders, employees, and external partners. This is a great opportunity for someone who enjoys variety, takes pride in attention to detail, and thrives in a fast-paced, collaborative environment. 

Key Responsibilities

As a Senior Administrative Assistant, you will be responsible to:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and recurring leadership forums.
• Coordinate domestic and international travel arrangements, including itineraries, lodging, transportation, passport and visa support, and visitor logistics.
• Organize meeting logistics, including agendas, meeting materials, catering, room setup, minutes, and follow-up communications.
• Support purchasing, purchase order tracking, invoice processing, and issue resolution by partnering with internal teams and suppliers.
• Prepare and process expense reports and provide guidance to employees on expense and travel-related processes.
• Maintain office and lab supply coordination, distribution lists, documentation requests, conference room needs, and other administrative processes.
• Handle confidential information with professionalism, discretion, and sound judgment.
• Support special events and department activities such as team gatherings, retirements, training sessions, and visitor support.

Qualifications

• 10+ years of experience providing administrative support to senior leaders or executives.
• Strong proficiency with Microsoft Office tools and comfort learning internal systems and approval workflows.
• Excellent organizational skills with the ability to manage multiple priorities, deadlines, and details simultaneously.
• Strong written and verbal communication skills with a professional and customer-focused approach.
• Ability to work independently, anticipate needs, solve problems, and maintain confidentiality.

Education Requirements

• Bachelor’s degree in Business Administration or a related field preferred; equivalent experience will also be considered.

This position is not eligible for employer-sponsored work authorization. Do not apply for this role if you will need immigration sponsorship now or in the future. This includes direct company sponsorship, entry of Nexteer as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc.)

Nexteer is an Equal Opportunity Employer Disabled/Minorities/Veterans/Women

Nexteer is an E-Verify employer. E-Verify is an internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employees to electronically verify the employment eligibility of their newly hired employees in the United States.

Accessibility for Applicants with Disabilities: If you need a reasonable accommodation for the online application process due to a disability, please email careers@nexteer.com. Please provide your contact information and details about the posted position of interest. Only inquiries regarding assistance for those who need an accommodation with the online application process due to a disability will be returned.

About Nexteer

Nexteer Automotive is a global leader in advanced steering and motion control systems, enabling intuitive, safe, and comfortable mobility for drivers around the world. Our innovative product portfolio includes Electric Power Steering (EPS), Steer-by-Wire™, Driveline, and Advanced Driver Assistance Systems (ADAS) technologies that support electrification, software-defined vehicles, and autonomous driving.

With approximately 13,000 employees and operations in more than 20 manufacturing plants and multiple technical centers globally, Nexteer partners with nearly every major global and regional automotive manufacturer.

Employment Agencies 

Employment agencies are an important component of our talent acquisition strategy, and we value the partnerships we have built with our preferred vendors. We will not accept unsolicited resumes from employment agencies for any employment opportunity. All resumes submitted by search firms to any employee at Nexteer Automotive or directly to hiring managers in any form without a signed Nexteer Automotive Agency Agreement on file, and search engagement for that position, will be deemed unsolicited in nature, and no fee will be paid in the event the candidate is hired as a result of the referral or through other means. Additionally, any resume submitted without a contract in place will be considered Nexteer Automotive property and no fees will be paid to the agency if the candidate is hired. 

Please note, agency agreements will only be valid if in writing and signed by a member of Nexteer’s Human Resources team.  No other Nexteer employee is authorized to bind Nexteer to any agreement regarding the placement of candidates by an agency.